General description:

The Administrative Assistant I provides administrative support to ensure efficient operation of the office.

He/She supports the Head of Internal Operations and Team members through a variety of tasks related to organization, communication, recordkeeping and process flows.

The Administrative Assistants works on a variety of fields which may include Front Desk, Reservations, Property & Inventory, Bookkeeping and Finance-related responsibilities.

Duties and Responsibilities:

1. Maintains appropriate filing system including but not limited to productivity reports, attendance, receipts, employee records, etc.;
2. Answers phone calls, organizes and schedules meetings and assists visitors;
3. Maintains supplies inventory, anticipating needed supplies, and placing orders for supplies;
4. Performs field work and acts as runner for tasks related to government offices, banks, bills payments, suppliers, etc.
5. Provides other administrative support to ensure efficient operations in the office;
6. Assists in preparation of regularly scheduled reports;
7. Takes accurate minutes of the meetings;
8. Maintains up-to-date employee records and requests

Minimum Qualification Standards:

1. Bachelor’s/College Degree in Human Resources, Business Studies/Administration.
2. Proven experience as Administrative Assistant or with relevant experience in clerical work
3. Proficiency in Emails, Google Suite, and MS Office (Word, Excel, and PowerPoint in particular)
4. Excellent written and verbal English communication skills (Mandarin is an advantage).
5. Excellent time-management, organization, and problem-solving skills.