GNIP2023-060
Project Officer
Work Location: ICDRRM Special Project - Angeles City
Salary Range: Php28,000 – Php31,000

Position Summary:
Project Officer will be responsible for the timely, effective and efficient management of the project including temporarily overseeing administrative and finance implementation.

JOB DESCRIPTION

Project Management:

• Ensures quality and timely delivery of targets and outputs based on the results framework of the Programme Document.
• Ensures compliance with UNICEF’s Programme Document and Programme Cooperation Agreement as implementing partner.
• Manages and maintains partnership liasoning and close coordination with UNICEF.
• Develops necessary strategic documents concerning program planning, implementation and monitoring such as letters, plans, presentations, budget requisites, briefers etc.
• Manages the program budget and facilitates budget approvals and revisions as per GNIP’s policies and procedures.
• Develops institutional and sustainability documents such as memorandum of agreements, memorandum of understandings, policy briefs and papers, resolutions and ordinances.
• Prepares minutes of the meetings, reports, work plan, schedule, timeline, needed lists and similar documents.
• Provides inputs and revisions in improving ICDRRM modules, videos and information and communication materials.
• Ensures proper and timely delivery of technical services and submission of the technical comments, reports and outputs of suppliers and consultants.
• Ensures the participation and involvement of relevant stakeholders in project planning and implementation so that the process is inclusive, consultative, participatory and transparent.
• Ensures proper coordination of the program implementation among partners and stakeholders such as the Local Government of Angeles City and Deped Angeles City.
• Maintains engagement and continuity of linkages between GNIP and stakeholders such as Deped Schools, IP Community, Barangays, Angeles City Disaster Risk Reduction and Management Office (ACDRRMO), Persons with Disability Office (PDAO) to reinforce impact in target population.
• Organizes, leads and facilitates events, meetings, training, focus-group discussions, field visits and technical working group sessions.
• Ensures the timeliness and quality of the outputs as well as timely preparation of reports on achievements and challenges faced within the project team.
• Provides leadership and uses problem-solving and conflict resolution in simple and complex project concerns and issues.
• Responds to inquiries regarding the project through written correspondence, mobile and email.
• Reinforces an environment of learning and knowledge sharing for and among staff within the project.
• Participates in brainstorming activities and team evaluation sessions to improve team’s performance with Senior Manager.
• Collaborates and seeks guidance from Senior Manager and DRRM Team for the overall implementation of the project.
• Participates in weekly division meetings.

Finance and Administration:

• Facilitates preparation of annual and quarterly budget and work plans and other financial planning processes needed by GNIP and/or UNICEF.
• Files Procurement Requests, Fund Requests and Settlement Reports as needed and on time via Docswave.
• Ensures the adherence and implementation of financial accounting policies and procedures of GNIP and UNICEF in coordination with the Finance Department.
• Drafts and validates with GNIP top management the FACE and ICE Forms before submission to UNICEF.
• Ensures budget execution that all deliverables will be executed within the given timeline.
• Contributes to the development of project procedures, cost saving measures, etc.
• Monitors designated fund utilization of the project.
• Contributes to the accurate and timely preparation of progress and financial reports.
• Safekeeps pertinent organizational documents such as but not limited to: budget work plan, programme document, contract, quarterly/annual reports, financial reports, vouchers, etc.
• Reviews inventory and ensures availability of office equipment and office supplies.
• Ensure accuracy of report and safe keeping of essential attachments and/or documents in line with the project implementation such as but not limited to receipts, sales invoice and acknowledgement letters.
• Liaise with banks, lessor, utilities providers and other government agencies as needed.
• Keeps and submits records and ensures all project-related financial documentation is well maintained and readily available when required to and from the Finance Department.
• Coordinates with possible suppliers for quotations and securing business documents.
• Adheres to Finance Department’s financial compliance policies for auditing and documentation.
• Responsible for other tasks and assignments given by top management from time-to-time.

QUALIFICATIONS

• Bachelor’s Degree in Community Development and/or related Social Science, Master’ s degree is an advantage;
• At least 3-5 years of relevant experience.
• Experience working with an international NGO and/or UN agency is an advantage.
• Experience working in indigenous People and children with disabilities is also an advantage.
• Has a strong desire to help others.
• Demonstrate a commitment to continuing professional education and developing social work knowledge and skills;
• Has knowledge on program planning and budgeting;
• Applicants within the location is an advantage.

Good Neighbors Philippines has zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) and Protection from Sexual Harassment (PSH) is everyone’s shared responsibility and all GN employees and partners are required to adhere with GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement to all employees and partners, in addition to related mandatory training. All GN employees and partners must ensure that they understand and act in accordance with this clause.