Accounting Assistant / Analyst

Salary Offer - Php15000- Php18000/monthly        Work Address: No. 10 Resthaven Street San Francisco Del Monte, Quezon City  Philippines

Duty Hours:Monday – Friday: 8:00 AM - 5:30 PMSaturday: 8:00 AM - 4:00 PM

General Function

The Accounting Analyst is responsible is the examination, authentication and verification of all trade and non-trade accounts documents before processing the Accounts Payable Voucher, ensure that all attached documents are in accordance with our policies and procedures. Shall prepare monitoring of all utility bills and ensures that all payables are processed before the deadline and specified lead time. Shall also be responsible in the preparation of all Journal Vouchers for accruals, prepayments and adjustments monthly.

Specific Duties and Responsibilities

a)      Prepares vouchers and adjustments for review by the Accounting Supervisor and Approval by the Chief Accountant depending on the limits specified by the Manual on Signing Authority and/or Approval Matrix;

b)      Sees to it that all bills, payment requests, transactions and vouchers are processed on time and ensure that all expenses for the month be booked and recorded within the month;

c)       Prepares journal entries in accordance with the generally accepted accounting principles/Philippine Accounting Standards and that all accounts are properly posted according to company’s chart of accounts, project & cost centers and accounting policies;

d)      Prepares accounts payable vouchers for payroll recap and forward approved and posted APV to the Cash analyst before the pay period;

e)      Process all taxable transactions and ensures that input taxes are taken up and computed and recorded accordingly and withholding taxes are taken up according to its transactions;

f)        Ensures that all official receipts, billings and statement of accounts are properly filled up and that TIN numbers are authenticated at the vendor’s information file;

g)      Prepares BIR Form 2307 for every withholding tax entry at the Accounts Payable processed or as required by the suppliers

;h)      Prepares remittances for BIR withholding tax on wages, expanded withholding taxes, vat, income tax, Final Tax, Capital Gains Tax, Documentary Stamp Tax, Annual Registration and all Taxes and Licenses, SSS premiums and loans, HDMF premiums and loans, PHIC and other employee loans and deductions; have it all verified by the Chief Accountant and approved by the Chief Finance Officer for all Associates;

 i)         Forward the summary to the Accounting Supervisor or Compliance Officer for submission thru efps and/or ebirforms;

j)         Prepare accruals of unbilled utilities and expenses every month-end and ensure its proper closing when bills are received;

k)       Prepares monitoring of all utilities such as fuel consumptions (service vehicles only), light and water, communications (cellphones) and prepare monthly monitoring report

;l)         Maintain files of all contracts, approved proposals, insurances premiums and monitors its expirations and renewal dates;

m)     Performs other functions as may be assigned by Accounting Supervisor and Chief Accountant;

Periodic Routines/Reports to be Prepared:

Monthly Aging of Accounts Payable & Loans Payable (H & S)

Monthly Monitoring of Utilities and other Expenses;

Monthly Financial Statements of all SHEC Associates and its Schedules:

Monthly Consolidation of Associates Income Statement, Balance Sheet;

Organizational Relationship and General Working Condition:

1.       Reports and is directly responsible to the Accounting Supervisor and Chief Accountant in the performance of his/her duties, and

2.       Shall report to duties Mondays to Fridays at 8am to 5:30pm and Every Saturday from 8:00am to 4pm;

3.       On call during holidays and Sundays

4.       Salaries and allowances are based on company’s manual on salaries and compensation. Shall have vacation and sick leave and attractive retirement package.

Qualification Guide1.       A graduate of Bachelor of Science in Accountancy or related course;

2.       Must have at least 3 years’ experience in Finance and Accounting job;

3.       Advance knowledge or experience in a fully computerized working environment;

4.       Proficient in Office applications especially in spreadsheet and presentations;

5.       Devoted to his/her work, trustworthy, with a sound mental attitude and disposition.