Job Summary:

• The Executive Secretary is responsible for supporting the General Manager and performing routine administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files, or providing information to callers.

Key Result Areas:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create and enter necessary information for different documentations into the Database.
• Use computers for various applications, such as Database inputs or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for different stakeholders.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports.
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Make copies of correspondence or other printed material.
• Learn to operate new office technologies as they are developed and implemented.
• Arrange conference, meeting, or travel reservations for office personnel.

Qualifications:

• Academic degree in Business or Office Administration, or related field
• 2 years professional experience in office administration or secretarial work is an advantage
• Must have good written and oral communication skills
• Fast-learner with new and different office and computer technologies is an advantage

Job Type: Full-time

Pay: Php23,000.00 - Php26,000.00 per month

Benefits:

• Additional leave
• Company events
• Health insurance
• Life insurance
• Paid training
• Promotion to permanent employee

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• 13th month salary
• Performance bonus

Education:

• Bachelor's (Required)

Experience:

• Secretarial: 2 years (Preferred)
• Office Administration: 2 years (Preferred)

Language:

• English (Required)