Qualifications

• Candidate must possess at least a Bachelor's Degree in Business Studies, Office Administration, Business Management, or equivalent;

• Required skill(s): excellent interpersonal skills, good oral and written communication skills, organized, works efficiently even under pressure, excellent typing skills, proficient in MS Office applications;

• 1-4 Yrs Experienced Employees specializing in Secretarial/Executive & Personal Assistant or equivalent is an advantage

• Applicants must be willing to work in Makati City;

Job Description

• Answer, screen, and refer phone calls to the party concerned, make outgoing calls for superiors

• Receive and sort incoming mails, referring to superiors those requiring attention

• Route or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed records

• Assist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes/exhibits to pleadings

• Scan documents for attachment to e-mail to be sent out by superiors

• Take dictation and transcribe shorthand notes

• Provide complete and accurate information on all forms that are submitted to units/departments for processing

• Coordinate with the Administrative Officer on billings and account receivables

• Make reservations for venue/equipment and prepare other requirements (sufficient printed copies, etc.) for meetings

• Perform billing and billing-related functions

• Submit bills/reimbursements for payment to the Administrative Officer for processing

• Maintain information and documents for regular use: IBP no., PTR, CTC, Roll no., MCLE no., and other personal information (plate no., insurance policy dates, and the like)

• Knowledgeable in Notarial Reports