Accounting Job Responsibilities:

·        Keeping accurate records for all daily transactions

·        Preparing balance sheets

·        Update internal systems with financial data

·        Track bank deposits and payments

·        To process all petty cash requests and input transactions

·        Prepares general ledger entries by maintaining records and files; reconciling accounts.

·        Manage cash controls as well as maintain book keeping up-to-date.

·        Oversee the preparation of all financial statements, invoices, proposals, etc. as required.

·        Ensure account receivables and payables activities are performed accurately and timely

·        Ensure that financial transactions are properly updated and recorded.

·        Update financial records with recent transactions and changes.

·        Perform finance analysis, reporting and management tasks.

·        Identify and resolve invoicing issues, accounting discrepancies and other financial related issues.

·        Review financial paperwork and procedures and make appropriate changes

·        Receives and verifies purchase orders and requisitions for goods and services

·        Verifies that transactions comply with financial policies and procedures

·        Processes backup reports after data entry

·        Prepares manual checks if necessary

·        Maintains listing of accounts receivable

·        Sorts documents by account name or number and processes invoices for payment

·        Prepares statements, invoices and vouchers

·        Ensures the confidentiality and security of all financial and employee files

·        Performs other clerical duties associated with accounts receivable

·        Assist in month- end financial statement close

·        Provide Accounting and clerical assistance to Accounting Department

·        Performs Daily Routine such as:

-         Prepare cash/cheque deposit

-         Check Emails

-         Prepare and monitor messengers itinerary schedule

-         Encoding and ensuring accurate data in the system

-         Accept payments/issuance of Collection Receipts

·        Sorting and Filling of Accounting documents

·        Respond to queries related to Accounting via email and phone

·        Monitoring Accounts receivable, reconcile accounts in a timely manner

·        Responsible for the collection of overdue accounts, generate customer aging

·        Contact customers to notify delinquent accounts, set and email payment remainders

·        Processing and clearing of customer payments

·        Update Management regarding collection activities

·        Identify and resolve payment discrepancies and other financial issues

·        Coordinate with other Department for smooth functioning

·        Multitask and manage time effectively

·        Daily posting of Sales invoice together with the collection receipts in brown envelope

·        Keep tracking and monitoring of the Accounting paper usage (Sales Invoice, Delivery Receipt, Counter Receipt, Collection Receipt, Service Report Form, Order Form, Sample Request Form, Petty Cash Form)

·        Filing of Sales Invoice in white envelope (Storage room)

·        Scan Sales Invoice with Deliver Receipts and Waybill (Monthly filing)

·        Renaming of scanned Sales Invoice and Delivery Receipts (Monthly filing)

·        Scan Purchase Order

·        Save copy of scanned Sales Invoice monthly in USB

·        Monitoring and keeping the yellow copies of the following:

-         Sales Invoice

-         Delivery Receipt

-         Order Form

-         Service Report

-         Sample Request Form

-         Collection Receipt

-         Counter Receipt

-         Petty Cash Form

·        Encoding Monthly Tax Input of the expenses additional receipts comes from petty cash

·        Issuing Collection Receipts for Walk-in and Delivery

·        Encoding Purchase Order

·        Data entry of OR on system (clearing payments)

·        Follow-up collection on customer (via email and phone call)

·        Other duties and responsibilities as deemed necessary by Management